--- title: How to Invite a New & Guest User to a Group description: Learn how to invite new staff members to a school group and assign them a role in E3. --- [Skip to content](https://help.emergent3.com/how-to-add-staff-members-to-a-school-group#main-content) English Show submenu for translations [![E3.logo.black](https://help.emergent3.com/hubfs/E3.logo.black.svg)](https://www.emergent3.com?hsLang=en) - [Home](https://emergent3.com/) - Features Show submenu for Features - [Alert](https://emergent3.com/alert) - [Check In](https://emergent3.com/checkin) - [Smart Maps](https://emergent3.com/smartmap) - [Chat](https://emergent3.com/chat) - [Reunification](https://emergent3.com/reunification) - [Reports](https://emergent3.com/report) - Who we serve Show submenu for Who we serve - [Local Government](https://emergent3.com/government) - [Hospitals & Healthcare](https://emergent3.com/healthcare) - [Pricing](https://emergent3.com/pricing) - Resources Show submenu for Resources - [Blog](https://emergent3.com/blog) - [Company](https://emergent3.com/about-us/) Open main navigation Close main navigation - [Home](https://emergent3.com/) - Features Show submenu for Features - [Alert](https://emergent3.com/alert) - [Check In](https://emergent3.com/checkin) - [Smart Maps](https://emergent3.com/smartmap) - [Chat](https://emergent3.com/chat) - [Reunification](https://emergent3.com/reunification) - [Reports](https://emergent3.com/report) - Who we serve Show submenu for Who we serve - [Local Government](https://emergent3.com/government) - [Hospitals & Healthcare](https://emergent3.com/healthcare) - [Pricing](https://emergent3.com/pricing) - Resources Show submenu for Resources - [Blog](https://emergent3.com/blog) - [Company](https://emergent3.com/about-us/) - English Show submenu for translations Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Help Center](https://help.emergent3.com/?hsLang=en) 2. [Plans & People Management](https://help.emergent3.com/plans-people-management?hsLang=en) September 15, 2026 # How to Invite a New & Guest User to a Group ## Learn how to invite new staff members and guests to a school group and assign them a role in E3. Workspace and Group Admins can add new staff members and guests to a school group by sending them an invitation to create their E3 account. Once invited, the staff member will be added to the school group and receive an email with instructions to set up their E3 account. ### Jump to Section [Add a New User](https://help.emergent3.com/how-to-add-staff-members-to-a-school-group#add-a-new-user) [Add a Guest User](https://help.emergent3.com/how-to-add-staff-members-to-a-school-group#add-a-guest-user)   --- ### Add a New User #### Step 1: Go to the **school group** where you want to add the new staff member.  #### Step 2: Navigate to **Settings \> Dashboard & Settings.** ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Aug-31-2026-08-18-37-2639-PM.png?width=670&height=512&name=image-png-Aug-31-2026-08-18-37-2639-PM.png) #### Step 3: Go to **Manage** \> **Users**, then click **+ Add People** ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-28-02-4449-PM.png?width=670&height=408&name=image-png-Sep-15-2026-01-28-02-4449-PM.png) #### Step 4: Enter the staff member’s **email address**, then click **Invite**. ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-30-53-8983-PM.png?width=632&height=689&name=image-png-Sep-15-2026-01-30-53-8983-PM.png) #### Step 5: **Assign a role** to the new staff member, then hit **Save.** ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-50-16-3273-PM.png?width=632&height=689&name=image-png-Sep-15-2026-01-50-16-3273-PM.png) #### Step 6: Click Confirm ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-50-55-1568-PM.png?width=636&height=698&name=image-png-Sep-15-2026-01-50-55-1568-PM.png) The staff member will be added to the school group and will receive an email invitation at the email address provided to set up their E3 account. Newly added users will appear under **Unverified Users** until they complete the account setup process. From there, you can **resend their invitation**, **copy their invitation link**, or **delete their invitation**.  ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Aug-31-2026-08-32-37-0806-PM.png?width=657&height=252&name=image-png-Aug-31-2026-08-32-37-0806-PM.png) Make sure the email address is entered correctly so the staff member receives their invitation.  --- ### Add a Guest User **Guests** are users who need temporary access to a school group, such as substitute teachers, temporary staff, or other users who only need access for a limited period of time. Guest access allows you to provide temporary access to the school group while automatically removing their access when the set expiration date is reached. #### Step 1: From the **Dashboard & Settings**, go to **Manage** \> **Users**.  Click **+ Guest**.  ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-29-42-2091-PM.png?width=670&height=409&name=image-png-Sep-15-2026-01-29-42-2091-PM.png) #### Step 2: Enter the guest's **email address**.  ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-02-05-51-0573-PM.png?width=654&height=747&name=image-png-Sep-15-2026-02-05-51-0573-PM.png) #### Step 3: - Choose one of the available duration options, or - Select a **custom duration**. For a custom duration, click the **calendar** and select the date when the guest's access should expire.  ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-32-28-6121-PM.png?width=645&height=675&name=image-png-Sep-15-2026-01-32-28-6121-PM.png) #### Step 4: Once the access duration is set, click **Invite**  ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-46-33-6770-PM.png?width=645&height=676&name=image-png-Sep-15-2026-01-46-33-6770-PM.png) #### Step 5: Select the appropriate **Role** for the guest.  Click **Save.** ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-01-47-45-0701-PM.png?width=646&height=652&name=image-png-Sep-15-2026-01-47-45-0701-PM.png) #### Step 6: 1. Review the guest's access details, including the assigned role and **access duration**. 2. Make sure the expiration date is correct. 3. Once everything looks correct, click **Confirm**. ![](https://help.emergent3.com/hs-fs/hubfs/image-png-Sep-15-2026-02-10-19-1370-PM.png?width=634&height=647&name=image-png-Sep-15-2026-02-10-19-1370-PM.png) The **guest** will receive an email invitation with instructions to set up their E3 account. Once the account setup is complete, the guest will have temporary access to the school group based on the role assigned to them. They will be able to receive alert notifications for that group.  When the guest's access reaches the set expiration date, their access to the school group will **automatically end**.    --- ### Need more help? ### 💬 Chat with us. Click the chat icon in the bottom-right corner of this page to connect with our team instantly. ### ✉️ Email us. 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