Using the Roll Call Feature in E3

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How to setup Roll Call for your organization

How to Take Roll

The Roll Call process begins automatically once an alert (that requires roll call) or drill is initiated in E3. This allows teachers to mark which students are accounted for, missing, or absent — directly in the app.

Step 1: Send or Receive an Alert

An admin or staff member starts an emergency alert or drill
Once the alert is sent, you’ll receive the usual prompts in E3.

Step 2: Confirm Your Location and Status

You’ll be asked: “Where are you?”

→ Tap on the map to select your location.
Then select your status:
- Safe
- Unsafe

After completing both steps, you’ll automatically be directed to your Chat Room.

Step 3: Start Taking Roll

Inside the chat room, you’ll see a message that says:

“Please take roll immediately.”

You can begin Roll Call by:
- Clicking Take Roll Now, or
- Tapping the Roll icon in the navigation bar

Step 4: Mark Students

You will select the class or period for which class roster you would like to take roll for. After making a selecting all students are marked as Missing by default. You can account for students by tapping the circle by their name or by tapping on the name.

You can update each student’s status as follows:

Absent - Will mark the student as accounted for with a "Absent" tag
Account For - Will mark the student as accounted for

Note: All student, by default, are marked as missing

Step 5: Quick Actions

Select All → Accounted For: Quickly mark everyone as safe by tapping Select All. This moves all students from the missing section to the accounted for section.
Undo/Update: If a student’s status changes (for example, they’re found after being marked missing), tap their name again to update.

Tip: If you clicked the wrong period or class, you can click the filter icon and load a new roster. You can filter by class, period and/or teacher.

How to Preview Roll Call

The Preview Roll Call feature allows administrators to view what Roll Call will look like for each school before a live alert. It’s a safe way to verify student rosters, class schedules, and teacher assignments.

Step 1: Access Preview Roll Call

From the E3 main screen, click Settings.
Scroll down and select Preview Roll Call.

Step 2: Select your class or period to take roll

Pop up will prompt to select the class or period to filter your roster
If you have schedules enabled. The preview only displays students in the current class period at the time you open it.
- Example: If it’s 11:50 AM, it will show Period 5 students.
- If opened at 2:00 PM, it may show Period 7 students, depending on your schedule setup.

Step 3: Manually Filter the Preview

Tap the Filter button (top-right corner).
Choose whether to view by:
- Teacher, or
- Class/Period
For example, you can select Rachel or Taylor Turner to view their active roster.

Step 4: View-Only Mode

Student names will appear with “Absent” or “Accounted For” options, but these buttons are disabled in preview mode.
The feature is read-only and does not affect live data.

Use this feature regularly to confirm that class rosters and schedule data are accurate before drills or emergencies occur.

How Roll Call Works for Admin Users

The Roll Call feature in E3 gives administrators full visibility and control during emergency situations. It enables you to monitor which teachers have taken attendance, track accounted-for students, and send reminders or reset the roll call process as needed — all in real time.

This guide explains how Roll Call works for admin users during alerts and where to access key controls.

1. Roll Call Dashboard Overview

Admin users have access to a Roll Call Dashboard, which provides a live overview of Roll Call activity across the school.

From this dashboard, admins can see:

How many teachers have taken roll
How many students have been accounted for

Which teachers have and have not completed roll

2. Resetting and Sending Reminders

Admins can manage Roll Call actions directly from the dashboard:

Reset Roll: Allows staff to retake roll if needed (for example, if the situation changes). This resets all accountable for fields and starts everyone from scratch to take roll again.

Send Reminder: Sends a notification to all teachers who haven’t yet completed their roll call.

3. Roll Progress

Quickly see who has taken roll. You can also see if those users have checked in to E3 with their status and location marked.
Switch tabs to see who has not taken roll and if they have checked in to E3 as well.

How to Set Up Roll Call for Your Organization

This guide walks you through how to set it up from start to finish, from SIS integration to configuring school schedules in E3. Reach out to the E3 team to get this ball rolling.

Step 1: Prepare for Roll Call Setup

Before you begin, make sure you’ve completed the initial setup steps.

Checklist:

Send the Roll Call setup email to your customer or school admin
SIS Integration Form is sent and completed
Confirm that your organization’s data source and schedule information are ready to upload

Once this is done, you’re ready to integrate SIS.

Step 2: Setting Up SIS Integration

The SIS (Student Information System) integration ensures that each school’s schedules and rosters are automatically synced to E3.

Steps:

Confirm that the SIS Integration Form is complete (optional)
The E3 team will set up the Data Source.
You will receive a Connection Request to link the SIS to E3.
The E3 team will start the Stream to begin syncing data.

Tip: If you’re unsure which data source to use, contact your district IT or SIS administrator.

Step 3: Configure Rostering

Once the SIS is connected, configure rostering so E3 knows which users belong to which classes or groups.